2024-12-20

Board members: Justin Colannino,  Carlo Piana, Tracy Hinds,  Gael Blondelle, Pamela Chestek, Thierry Carrez, Anne-Marie Scott, Chris Aniszczyk, Catharina Maracke, Josh Berkus

Guests: Stefano Maffulli, Adam Goodman

Regrets: Sayeed Choudhury

Quorum: reached at 8:03

Tracy welcomes everyone to the last board meeting of the year and calls the meeting to order. 

Catharina Maracke moves to approve last month’s minutes. Anne-Marie Scott seconds. Thierry and Justin abstain. All others approve. 

Stef presents the financial update before year end. We are doing well, reaching a million dollars revenue. 

We end the year with a record of individual donations. We did better than last year in terms of total donations and also in terms of number of members. Upselling membership from supporting members to professional members proves to have a strong potential. 

Significant increase in traffic on the website. 

Stef then introduced the plan for 2025 main themes, including:

  •  “We got your back”’ theme which is important  to reconnect with our core constituency.
  • Providing a  roadmap for the OS AI Definition. As it is the main question we receive about the OS AI Definition. 

Stef will put together a blog post about the 2025 program plan to be published in January.

Stef presented the budget for 2025.

Motion: Thierry Carrez moves to approve the budget presented by Stefano with revenue expectations of 1.4M$
Second. Carlo Piana

All other approve. 

Elections:

In March, we have 3 seats to renew: 

  • Empty seat (left  by Aeva Black)
  • Pam Chestek seat (not renewable)
  • Carlo Piana seat (affiliate – renewable)
  • Catharina Maracke seat expires in October. Will be discussed on the new year.

Stef informed the board about  the 2025 election timeline.

Board development committee  charter. Add the link to the doc. 

Motion: Josh moves to approve the Board development committee charter.
Second. Anne-Marie seconds
Discussion: All other approve. 

Tracy presented a candidate onboarding proposal. The  plan is to update the election process so that we onboard candidates instead of onboarding elected board members. 

That way they know what they run for, and that helps manage expectations. 

Tracy, Anne-Marie, Josh, Chris, Carlo  volunteer to be on the committee.

Justin Colannino left the meeting at 9:45.

Stef presented the operation update:

  • 2025 donation campaign did not work as expected because the website did not work as expected during the campaign. Plans to fix the technical issues in Q1. 
  • Hiring is on going for Policy position in the US
  • Office is closed from Dec 23 to Jan 2nd.